Office of Disability Services (ODS)

Documentation Guidelines

Students requesting support services through the Office of Disability Services (ODS)  are required to submit documentation to verify eligibility under the Americans with Disabilities Act of 1990, ADA Amendments Act of 2008, and Section 504 of the Rehabilitation Act of 1973. These guidelines will assist you in identifying or obtaining documentation necessary to verify eligibility. 

Students requesting support services through the Office of Disability Services at Alvin Community College are required to submit documentation. Providing documentation does not automatically qualify an individual for academic accommodations. Please contact the ODS if clarification of documentation is needed. Disability Services Staff can review any previously attained documentation that may validate the need for reasonable accommodations.

The following are guidelines for types of disabilities that might require services:

Attention Deficit Disorders

Autism Spectrum Disorders

Blind/Visual Impairments

Deaf/Hard of Hearing

Learning Disabilities

Mental Health Disorders

Neurological Disorders/TBI

Physical/Orthopedic Conditions

 

Appropriate documentation should meet the following guidelines:

The evaluation should be typed on letterhead that includes the place of employment, address, and phone number of the qualified professional that completed the evaluation. It must be dated, and signed by the qualified professional.

The evaluation must be conducted by a qualified professional with comprehensive training and relevant experience in the diagnosis of psychiatric and related disorders. It must include the name, title, and professional credentials of the evaluator including information about license, certification and/or area(s) of specialization.

  • Qualified professionals may include: psychologists, neuro-psychologists, psychiatrists, and other relevantly trained medical doctors - The qualified professional(s) completing evaluation must be impartial and not related to person being evaluated.

The documentation and identified diagnosis should be current. In some cases, it may be necessary to update or obtain a more recent diagnostic evaluation.

The documentation must address the severity or current level of functioning of the individual and areas of academic impact.

The diagnostic evaluation or verifying letter must identify current functional limitations and/or academic limitations and address the need for accommodations in an educational setting.